Data Managers

IDC provides a wide range of resources for a broad state audience. IDC designed this page to meet the unique needs of data managers.

Tools and Resources

Timely Resources

In this section, you can find resources to help your state improve timeliness, accuracy, completeness, and usability of IDEA data. IDC will update these resources regularly to ensure the most relevant and timely ones are at your fingertips.

  • Quick references for IDEA data
    Reference Materials: Quick References for IDEA Part B Data

    This resource contains basic information about IDEA data collections, data systems, and how to access resources for IDEA data.

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    Reference Materials: SPP/APR Indicator Cards

    IDC has created a laminated card that states can use when referring to the Part B SPP/APR Indicators. Indicator cards are available for the FFY 2019 SPP/APR and for the FFY2020-2025 SPP/APR. The front of the card has the Part B Indicators and the back includes information about the SSIP Indicator B17. States can contact their IDC State Liaisons for more information or to obtain the card. Information on IDC State Liaisons is available at the IDC website TA page.

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    Toolkits and Templates: IDEA Part B Data Manager Competencies

    The IDEA Part B Data Manager Competencies tool outlines foundational knowledge and skills necessary for typical data manager roles and responsibilities. The competencies reflect principles for effective management, support, and use of high-quality IDEA Part B data and fall under one of three overarching categories: content knowledge and skills, technical knowledge and skills, and interpersonal skills. 

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    Toolkits and Templates: Enhanced Pre-submission Edit Check Tools for IDEA 618 Part B Data

    IDC presents the Enhanced Pre-submission Edit Check Tools for IDEA 618 Part B Data to help states prepare their Part B data submissions. States can use these tools to review the contents of their IDEA 618 EDFacts Part B personnel, exiting, discipline and child count and educational environment data for children ages 3–5 (FS089) and students ages 6–21 (FS002) prior to submission to the EDFacts Submission System or ESS. The tools apply edit checks and identify potential errors in subtotals or totals in the data files. In addition, the tools provide user-friendly summaries of the 618 data. The tools are enhanced versions of the 618 Data Pre-submission Edit Check Tools for personnel, exiting, discipline, and child count and educational environment data. The main difference is the enhanced edit check tools require states to directly copy and paste the EDFacts data files they will submit to ESS as opposed to manually entering data into an Excel file in a format that is different than the one required for submission to ESS.

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Meet Our Experts

Danielle Crain

Carol Seay, EdD, is an IDC State Liaison providing technical assistance to states. She brings over 30 years’ experience in education as a special education teacher, local district leader and Part B Data Manager. She supports states assisting with collecting, reporting, and using high quality IDEA data.

New Data Managers

This collection of quick reference materials brings essential information about IDEA data requirements together in one place. These resources are valuable for new data managers, but are also useful for experienced state staff who work with IDEA data.

Due Dates for SY 2020-21 IDEA Data

A list of EDFacts due dates for SY 2020-21. IDC updates this list annually, and it contains dates for both EDFacts Submission System (ESS) files and EMAPS submissions.

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APR Indicator Data Sources

A table that connects each SPP/APR Indicator with its required data source.

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Frequently Used Acronyms

A list of frequently used acronyms pertaining to EDFacts and IDEA.

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Comprehensive IDC Part B Tool & Product List

This resource is a list of IDC produced Part B tools and products arranged by topic area. The list provides a brief description and link to each tool or product. Users can quickly scan for useful tools and products to ensure that they have explored all of the many Part B available resources that IDC has produced.

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618 Data Collection and Submission Timeline

A graphic illustrating how different IDEA data collections can span multiple years and how a state may be working simultaneously with data from multiple school years.

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