Data Managers

IDC provides a wide range of resources for a broad state audience. IDC designed this page to meet the unique needs of data managers.

Tools and Resources

Timely Resources

In this section, you can find resources to help your state improve timeliness, accuracy, completeness, and usability of IDEA data. IDC will update these resources regularly to ensure the most relevant and timely ones are at your fingertips.

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    : Why, What, Who, and HOW: Improving State Reporting of Local Performance

    This toolkit provides an overview of the public reporting requirements in IDEA Section 616 and provides suggestions to present local performance in easy-to-understand formats. SEAs and Part C lead agencies (LAs) must report on the annual performance of their LEAs and early childhood local programs on the targets in the SPP. The toolkit includes the Section 616 legislation and provides information about the why, what, who, and how of state reporting of local performance data.

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    : Part B Indicator Data Display Wizard

    The Part B Indicator Data Display Wizard will create data displays based on user entry of SPP/APR data that gives users various options for displaying that data. SEA staff can use this tool to engage with various stakeholders on how to best display reported SPP/APR data based on the audience, message, and purpose of the desired report or presentation. The Wizard now includes Part B indicators B4, B9, and B10. 

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    Toolkits and Templates: Data Meeting Toolkit

    The Data Meeting Toolkit is a suite of tools that groups can use to guide conversation around data and support databased decisionmaking. The toolkit provides resources to support success before, during, and after data meetings.

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    Toolkits and Templates: SEA Data Processes Toolkit

    Using the SEA IDEA Data Processes Toolkit to document data processes for all 616 and 618 data collections will establish a well-managed process for data collection, validation, and submission. In collaboration with IDC State Liaisons, states can use the toolkit to create and maintain a culture of high-quality data and establish and support consistent practices that produce valid and reliable data, while building the capacity of state staff. The toolkit contains an overview of the toolkit, Data Collections Protocols, SPP/APR Indicator Protocols, Annual Determinations for SEAs Protocol, a Data Collection Calendar, and additional resources that provide a structure for documenting data processes. The Data Collection Protocols are in Word, and states can tailor them to meet their states' specific documentation needs.

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    Toolkits and Templates: Enhanced Pre-submission Edit Check Tools for IDEA 618 Part B Data

    IDC presents the Enhanced Pre-submission Edit Check Tools for IDEA 618 Part B Data to help states prepare their Part B data submissions. States can use these tools to review the contents of their IDEA 618 EDFacts Part B personnel, exiting, discipline and child count and educational environment data for children ages 3–5 (FS089) and students ages 6–21 (FS002) prior to submission to the EDFacts Submission System or ESS. The tools apply edit checks and identify potential errors in subtotals or totals in the data files. In addition, the tools provide user-friendly summaries of the 618 data. The tools are enhanced versions of the 618 Data Pre-submission Edit Check Tools for personnel, exiting, discipline, and child count and educational environment data. The main difference is the enhanced edit check tools require states to directly copy and paste the EDFacts data files they will submit to ESS as opposed to manually entering data into an Excel file in a format that is different than the one required for submission to ESS.

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Find your IDC State Liaison

Use our interactive map to find your IDC State Liaison.

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Meet Our Experts

Danielle Crain

Carol Seay, EdD, is an IDC State Liaison providing technical assistance to states. She brings over 30 years’ experience in education as a special education teacher, local district leader and Part B Data Manager. She supports states assisting with collecting, reporting, and using high quality IDEA data.

New Data Managers

This collection of quick reference materials brings essential information about IDEA data requirements together in one place. These resources are valuable for new data managers, but are also useful for experienced state staff who work with IDEA data.

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Comprehensive IDC Part B Tool & Product List

This resource is a list of IDC produced Part B tools and products arranged by topic area. The list provides a brief description and link to each tool or product. Users can quickly scan for useful tools and products to ensure that they have explored all of the many Part B available resources that IDC has produced.

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618 Data Collection and Submission Timeline

A graphic illustrating how different IDEA data collections can span multiple years and how a state may be working simultaneously with data from multiple school years.

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APR Indicator Data Sources

A table that connects each SPP/APR Indicator with its required data source.

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Due Dates for SY 2018-19 IDEA Data

A list of EDFacts due dates for SY 2018-19. IDC updates this list annually, and it contains dates for both EDFacts Submission System (ESS) files and EMAPS submissions.

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Due Dates for SY 2019-20 IDEA Data

A list of EDFacts due dates for SY 2019-20. IDC updates this list annually, and it contains dates for both EDFacts Submission System (ESS) files and EMAPS submissions.

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Frequently Used Acronyms

A list of frequently used acronyms pertaining to EDFacts and IDEA.

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